Rabbit Run Wales: Terms and Conditions
Through registering for the Rabbit Run and supporting events and the agreement to the Waiver and Terms and Conditions, a contract is agreed between the Organiser and the participant.
1.0 Participation
Participants must be abide by the rules for the sport (UK Athletics) for maximum distance run for each event
The maximum distances for age groups are as follows:
16 years and older on day of race: 10 Km (6.2 miles)
17 years and older on day of race: 25 km (15.5 miles)
1.1 Each participant (or Guardian) must sign the waiver and terms and conditions before participating in the event.
1.2 By taking part, all participants confirm that their names and/or video footage or photographs taken during their participation may be used to publicise the Rabbit Run.
1.3 Participant race numbers are specific personal identifiers and may not be copied, exchanged or transferred/sold to any other person. Copying, sale and/or transfer of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
1.4 Registrations will close on date publicised on the event website (www.rabbitrun.wales). There are no exceptions once the closing date has passed. The organisers reserve the right to change the date
1.5 All Welsh Championship entries will be scrutinised for eligibility on the Welsh Athletics database leading up to the event
1.6 Prize and Welsh championship age groups will be as listed on the event website (www.rabbitrun.wales)
1.7 Participants must not be under the influence of drugs or alcohol.
1.8 Participants must be fit to run and free from injury
1.9 Participant failure to collect his/her race pack on time will result in the forfeit of participation of the race. Under no exceptions can a participant collect their race pack after the designated time slots.
1.10 Participants or spectators must not attend the event if they have:
1.11 Automatic deferral will be granted to anyone not being able to compete due to covid reasons if the organisers are notified within 10 days prior to the event taking place.
2.0 Payment and Registration Fees
2.1 All entry fees are non-refundable
3.0 Participant Withdrawal
3.1 Any participant who fails to arrive at the start line on time will be assumed withdrawn from the race and will not be eligible to a refund of any kind. No late starters will be permitted to cross the start line.
3.2 Entries cannot be deferred to the following year or to any other event after the permitted deferral window except in the circumstance described in 1.11 above.
4.0 Cancellation and Alterations of the Event
4.1 If the event is cancelled because of circumstance beyond the reasonable control of the Organiser including and not limited to, an act of God, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, pandemic, epidemic, embargoes, strikes or the death of a leading member of the British Royal Family then the participant will not be entitled to a refund of the entry fee and compensation of other losses, such as travel or accommodation expenses.
4.2 The organisers reserve the right to alter aspects of the race at any time. Any alterations, such as a change in start time, will be communicated to participants in good time to allow for plans to be revised.
4.3 The organiser reserves the right to amend the event format at their discretion. If the event format is changed the participant will not be entitled to any refund and no liability can be taken.
5.0 Disqualification
5.1 The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.
5.2 Disqualification can be enforced upon partaking in any of the following:
– Urination in any area other than designated toilets on route.
– Swapping numbers with another runner,
– Possession of any banned item, such as dogs, baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades,
– Deviation from the designated route
– Not adhering to the issued timing pen when asked to do so.
– Refusing to obey the directions of the event official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event
6.0 Event day
6.1 Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials before, during and after the event.
6.2 All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
6.3 Every participant shall be provided with a race number, which MUST be worn on the front of shirts and be visible at all times during the event. The race number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate number.
6.4 All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of shirts during the race.
6.5 Participants should also inform the race organisers of any special medical conditions.
6.6 Participants must begin the event during the official recognised starting times.
6.7 Anyone who is deemed to be unable to complete the course in the cut-off time will be approached by a race steward. If they decide to continue, their safety cannot be guaranteed. In the event of you being so far behind we strongly advise you against continuing and you should ask the steward to radio through for a pick-up vehicle to come and take you back to the finish. If you do continue we will be unable to guarantee that marshals and drinks stations will be in place. Before starting the race please give careful consideration to your ability to complete the course in the allotted time.
6.8 Final instructions will be emailed to all participants in the week leading up to the event and will confirm and reflect the covid restrictions at the time.
7.0 Participant Obligations
All participants must:
7.1 Follow advice provided by the Organiser and complies with instructions and directions given by officials and race marshals of the event.
7.2 Not wear headphones whilst running, to limit the risk of injury to yourself and other participants. The Organiser will not be held responsible for incidents caused as a result of the use of headphones which inhibit the communication of important warnings or information from course marshals.
7.3 Display the correct race number provided by the organisers, with appropriate medical information completed on the reverse.
7.4 Avoid deviation from the designated race route
7.5 Not bring dogs, Nordic sticks, baby joggers, baby strollers or any other wheeled device on the course.
8.0 The Start (subject to revision at the time of the event)
8.1 Participants will be assigned to “timing pens” in accordance with the runners’ predicted time.
8.2 Participants shall assemble for the race in their assigned timing pen no less than 5 minutes prior to the race start. Any runner attempting to enter the wrong timing pen shall be required to start after all other participants have crossed the start line.
8.3 All participants shall enter the timing pen from the rear unless otherwise directed by an event official.
8.4 All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them.
9.0 Course monitoring
9.1 Any participant who refuses to obey the directions of the event official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.
9.2 Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.
9.3 Any person who participates in the event without a current official race number is subject to removal and disqualification from future events.
9.4 No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
9.5 A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Team of the Rabbit Run or others authorised by them.
10. Participant safety
10.1 The use of wheeled devices by participants or any other person authorised to be on the course will not be permitted.
10.2 Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
10.3 Medical personnel authorized by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
10.4 Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority.
10.5 Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
10.6 In the interest of safety, the Race Director and event officials, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
10.7 In the event of any major occurrences along the route, the Race Director reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.
10.8 The Race Director reserves the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.
11. Liability
11.1 Participation is at the participants own risk.
11.2 The organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
11.3 The Organiser will not be liable for any computer result anomalies or any technical malfunctions.
11.4 Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is their own responsibility. The organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on your behalf or to charity.
11.5 The Organiser will not be responsible for the behaviour of any spectators or third parties.
11.6 The Organiser cannot be held responsible for any issues or allergies resulting from food and drink products given out on the day of the event.
12. Collection and Use of Data
The participant agrees and consents to The Organiser using his/her personal details provided in his/her online registration form for the following purposes:
12.1 Event Administration
The Organiser requires a record of each participant’s registration details including third party emergency contact information for administration purposes in order to properly and safely conduct the event.
By participating in the Rabbit Run you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the Event) can be stored and used by the organisers in connection with the organisation, promotion and administration of the Event and for the compilation of statistical information.
I confirm that my name and television, video footage, audio recordings or photographs taken during my participation may be used to publicise the event, event sponsors/partners including television, website and DVD/video broadcasts.
12.2 Email/SMS Communication
The organiser will use the participants contact data submitted on the online form to send the participant information by email and or SMS relating to the event, other events and any further categories of news and promotional information as the participant may have requested on the online registration form.
The participant acknowledges and agrees that the organiser may send an email or SMS notification following the event inviting the participant to submit or renew their registration for any future events or providing pre or post-race information including details of photographs.
13. Result timing
13.1 All participants are assigned a race number including a timing chip prior to the event which will also have on it their allotted pen details which will be based on their predicted time which they provided on registering for the race.
13.2 Chip times will be the official time used for all prize and championship results. Official times are calculated from the time the participant crosses the start line to the point where the participant crosses the finish line.
13.3 Times shall be rounded up to the next highest second.
13.4 Participants must wear their assigned race number/timing device continuously attached to their runner number from start line to finish line, to receive an accurate finish time.
13.5 Participants must begin the event during the official recognised starting time in order to register an official course completion time.
13.7 For practical purposes finishing times are recorded up to 3 hours from the start of the race.
14. Exception
14.1 Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.
15. Amendments/Reservations/Acknowledgements
15.1 Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is participants’ responsibility to check the Event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of awards/prizes and removal from official results.
15.2 The following list of mitigations have been made in light of Covid:
27th Jul 2021
1.0 Participation
Participants must be abide by the rules for the sport (UK Athletics) for maximum distance run for each event
The maximum distances for age groups are as follows:
16 years and older on day of race: 10 Km (6.2 miles)
17 years and older on day of race: 25 km (15.5 miles)
1.1 Each participant (or Guardian) must sign the waiver and terms and conditions before participating in the event.
1.2 By taking part, all participants confirm that their names and/or video footage or photographs taken during their participation may be used to publicise the Rabbit Run.
1.3 Participant race numbers are specific personal identifiers and may not be copied, exchanged or transferred/sold to any other person. Copying, sale and/or transfer of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
1.4 Registrations will close on date publicised on the event website (www.rabbitrun.wales). There are no exceptions once the closing date has passed. The organisers reserve the right to change the date
1.5 All Welsh Championship entries will be scrutinised for eligibility on the Welsh Athletics database leading up to the event
1.6 Prize and Welsh championship age groups will be as listed on the event website (www.rabbitrun.wales)
1.7 Participants must not be under the influence of drugs or alcohol.
1.8 Participants must be fit to run and free from injury
1.9 Participant failure to collect his/her race pack on time will result in the forfeit of participation of the race. Under no exceptions can a participant collect their race pack after the designated time slots.
1.10 Participants or spectators must not attend the event if they have:
- Symptoms of Coronavirus (new persistent dry cough, fever, loss of taste or smell)
- tested positive for Coronavirus of if you have tested positive within 10 days of the Event Date.
- any of your family has had Coronavirus or has tested positive within 10 days of the Event.
- visited a country where upon Your return You must quarantine within 10 days of the Event Date. The exemption list can be located (https://gov.wales/exemptions-self-isolation-coronavirus-covid-19-html)
- if You reside in a town/city/village/etc where local lockdown measures have been introduced within 14 days of the Event Date.
- if you have been told to shield at home or are in a category that has been told should be ‘shielding’ or deemed vulnerable following governmental or medical advice/guidelines
- been contacted by a contract tracer from the Test, Trace & Protect (or regional/international equivalent) and been told to isolate in the last 10 days (or within 10 days of the Event ) due to contact of someone with confirmed Coronavirus.
- If You are or feel generally unwell.
1.11 Automatic deferral will be granted to anyone not being able to compete due to covid reasons if the organisers are notified within 10 days prior to the event taking place.
2.0 Payment and Registration Fees
2.1 All entry fees are non-refundable
3.0 Participant Withdrawal
3.1 Any participant who fails to arrive at the start line on time will be assumed withdrawn from the race and will not be eligible to a refund of any kind. No late starters will be permitted to cross the start line.
3.2 Entries cannot be deferred to the following year or to any other event after the permitted deferral window except in the circumstance described in 1.11 above.
4.0 Cancellation and Alterations of the Event
4.1 If the event is cancelled because of circumstance beyond the reasonable control of the Organiser including and not limited to, an act of God, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, pandemic, epidemic, embargoes, strikes or the death of a leading member of the British Royal Family then the participant will not be entitled to a refund of the entry fee and compensation of other losses, such as travel or accommodation expenses.
4.2 The organisers reserve the right to alter aspects of the race at any time. Any alterations, such as a change in start time, will be communicated to participants in good time to allow for plans to be revised.
4.3 The organiser reserves the right to amend the event format at their discretion. If the event format is changed the participant will not be entitled to any refund and no liability can be taken.
5.0 Disqualification
5.1 The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.
5.2 Disqualification can be enforced upon partaking in any of the following:
– Urination in any area other than designated toilets on route.
– Swapping numbers with another runner,
– Possession of any banned item, such as dogs, baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades,
– Deviation from the designated route
– Not adhering to the issued timing pen when asked to do so.
– Refusing to obey the directions of the event official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event
6.0 Event day
6.1 Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials before, during and after the event.
6.2 All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
6.3 Every participant shall be provided with a race number, which MUST be worn on the front of shirts and be visible at all times during the event. The race number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate number.
6.4 All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of shirts during the race.
6.5 Participants should also inform the race organisers of any special medical conditions.
6.6 Participants must begin the event during the official recognised starting times.
6.7 Anyone who is deemed to be unable to complete the course in the cut-off time will be approached by a race steward. If they decide to continue, their safety cannot be guaranteed. In the event of you being so far behind we strongly advise you against continuing and you should ask the steward to radio through for a pick-up vehicle to come and take you back to the finish. If you do continue we will be unable to guarantee that marshals and drinks stations will be in place. Before starting the race please give careful consideration to your ability to complete the course in the allotted time.
6.8 Final instructions will be emailed to all participants in the week leading up to the event and will confirm and reflect the covid restrictions at the time.
7.0 Participant Obligations
All participants must:
7.1 Follow advice provided by the Organiser and complies with instructions and directions given by officials and race marshals of the event.
7.2 Not wear headphones whilst running, to limit the risk of injury to yourself and other participants. The Organiser will not be held responsible for incidents caused as a result of the use of headphones which inhibit the communication of important warnings or information from course marshals.
7.3 Display the correct race number provided by the organisers, with appropriate medical information completed on the reverse.
7.4 Avoid deviation from the designated race route
7.5 Not bring dogs, Nordic sticks, baby joggers, baby strollers or any other wheeled device on the course.
8.0 The Start (subject to revision at the time of the event)
8.1 Participants will be assigned to “timing pens” in accordance with the runners’ predicted time.
8.2 Participants shall assemble for the race in their assigned timing pen no less than 5 minutes prior to the race start. Any runner attempting to enter the wrong timing pen shall be required to start after all other participants have crossed the start line.
8.3 All participants shall enter the timing pen from the rear unless otherwise directed by an event official.
8.4 All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them.
9.0 Course monitoring
9.1 Any participant who refuses to obey the directions of the event official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.
9.2 Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.
9.3 Any person who participates in the event without a current official race number is subject to removal and disqualification from future events.
9.4 No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
9.5 A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Team of the Rabbit Run or others authorised by them.
10. Participant safety
10.1 The use of wheeled devices by participants or any other person authorised to be on the course will not be permitted.
10.2 Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
10.3 Medical personnel authorized by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
10.4 Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority.
10.5 Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
10.6 In the interest of safety, the Race Director and event officials, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
10.7 In the event of any major occurrences along the route, the Race Director reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.
10.8 The Race Director reserves the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.
11. Liability
11.1 Participation is at the participants own risk.
11.2 The organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
11.3 The Organiser will not be liable for any computer result anomalies or any technical malfunctions.
11.4 Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is their own responsibility. The organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on your behalf or to charity.
11.5 The Organiser will not be responsible for the behaviour of any spectators or third parties.
11.6 The Organiser cannot be held responsible for any issues or allergies resulting from food and drink products given out on the day of the event.
12. Collection and Use of Data
The participant agrees and consents to The Organiser using his/her personal details provided in his/her online registration form for the following purposes:
12.1 Event Administration
The Organiser requires a record of each participant’s registration details including third party emergency contact information for administration purposes in order to properly and safely conduct the event.
By participating in the Rabbit Run you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the Event) can be stored and used by the organisers in connection with the organisation, promotion and administration of the Event and for the compilation of statistical information.
I confirm that my name and television, video footage, audio recordings or photographs taken during my participation may be used to publicise the event, event sponsors/partners including television, website and DVD/video broadcasts.
12.2 Email/SMS Communication
The organiser will use the participants contact data submitted on the online form to send the participant information by email and or SMS relating to the event, other events and any further categories of news and promotional information as the participant may have requested on the online registration form.
The participant acknowledges and agrees that the organiser may send an email or SMS notification following the event inviting the participant to submit or renew their registration for any future events or providing pre or post-race information including details of photographs.
13. Result timing
13.1 All participants are assigned a race number including a timing chip prior to the event which will also have on it their allotted pen details which will be based on their predicted time which they provided on registering for the race.
13.2 Chip times will be the official time used for all prize and championship results. Official times are calculated from the time the participant crosses the start line to the point where the participant crosses the finish line.
13.3 Times shall be rounded up to the next highest second.
13.4 Participants must wear their assigned race number/timing device continuously attached to their runner number from start line to finish line, to receive an accurate finish time.
13.5 Participants must begin the event during the official recognised starting time in order to register an official course completion time.
13.7 For practical purposes finishing times are recorded up to 3 hours from the start of the race.
14. Exception
14.1 Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.
15. Amendments/Reservations/Acknowledgements
15.1 Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is participants’ responsibility to check the Event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of awards/prizes and removal from official results.
15.2 The following list of mitigations have been made in light of Covid:
- See section 1.10
- Runners will be allotted zone on arrival based on their predicted finishing time and race number, which will have a maximum of 100 runners in it. Any baggage, keys etc can be left securely in bags in the zone.
- All finishers to receive a Rabbit Run Wales Buff will be individually wrapped and runners will pick one up post-race to avoid unnecessary touch points.
27th Jul 2021